The week beginning date is filled in for you and every cell is editable in place. This is a plain sheet of paper: the hours column is typed by hand from the times you record. The entries you make remain in this browser and are not transmitted to anywhere.
Stays in this browser. No account, no email, no upload. The sheet below is edited locally and printed through your own browser dialog. The hours column is filled in by hand — this sheet does not add it up.
Weekly timesheet
| Week beginning | — |
|---|---|
| Department | Warehouse operations |
| Standard hours | 40 per week |
| Day | Date | Start | Break | End | Hours |
|---|---|---|---|---|---|
| Monday | — | 08:00 | 30 min | 16:30 | 8.0 |
| Tuesday | — | 08:00 | 30 min | 16:30 | 8.0 |
| Wednesday | — | 08:00 | 30 min | 16:30 | 8.0 |
| Thursday | — | 08:00 | 30 min | 16:30 | 8.0 |
| Friday | — | 08:00 | 30 min | 16:30 | 8.0 |
| Total | 40.0 |
Notes
Record actual start, break and end times. The hours column is filled in by hand from those times; this sheet does not add the column for you. Overtime, if any, is shown separately and approved below.
Approval
Employee signature ________________________ Date ____________
Approved by ________________________ Date ____________ (manager)
Example content only. This sheet records hours and is not connected to any payroll, tax or accounting system. Confirm the rules that apply where you work with your own employer or adviser. This is not tax, legal or accounting advice.
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What a timesheet records for payroll
A timesheet exists so payroll can turn hours into pay without a second conversation. The columns below are the minimum most employers need, and each one is there to answer a specific question if the hours are ever questioned, by the worker, by the manager, or by an auditor looking back at the period.
The sheet opens on a Monday with the week pre-filled, and every cell can be typed into directly, so the example is amended in place rather than cleared and restarted. What you type stays in the browser on the computer in front of you, and the only versions are the printout, the PDF the browser makes, and a draft saved in local storage.
The hours column is filled in by hand from the start, break and end times, because payroll rounding and break rules differ by employer and are not something a static sheet can decide for you. The printed times are the record; the total is yours to enter.
Columns a timesheet carries
| Column | Why it is there |
|---|---|
| Day | Which day the hours belong to, for attendance records |
| Date | The actual calendar date, so a missing day is visible |
| Start | When the worker began, to check against the roster |
| Break | Unpaid or paid time off the clock, to subtract correctly |
| End | When the worker finished, the basis of the hours figure |
| Hours | The net time charged, filled in from the times above |
The printed sheet should show the raw start, break and end times rather than only a rounded total, because the raw entries are what an auditor or a disputed pay query goes back to. A sheet that shows only a total invites a disagreement that no one can resolve from the paper itself.
Paid and unpaid break examples
| Break entered | Treated as | Effect on hours |
|---|---|---|
| 30 min, unpaid | Deducted from the clock | Reduces the day’s total |
| 1 h, paid | Counted as working time | No change to the total |
| 45 min, unpaid | Deducted from the clock | Reduces the day’s total |
Most payroll rounds to the nearest quarter or tenth of an hour, but the rule is set by the employer, not by this sheet. Recording the exact clock times and letting the approver apply the rounding keeps the paper honest and the maths checkable, because the original times remain visible underneath any rounded figure.
One copy for the worker, one for the approver
The worker keeps a copy so the hours they claimed are fixed in writing before approval, which prevents a later claim that the figure was different. The approver keeps a copy with the signature so there is a second record if the first is lost, misfiled or disputed by either party after payday.
Printing two copies from the same sheet avoids the two copies drifting apart, which is the usual source of pay disputes. When the worker’s copy and the manager’s copy are printed together, they cannot disagree about what was submitted, only about whether it should have been approved.
Filling the sheet in order
- Enter the start and end times for each day before the break, so the raw clock is on the paper.
- Write the break as a duration and note whether it is paid where the rule lives.
- Work out the hours by hand from those times and put the result in the hours column.
- Have the manager sign and date the approval line so the figure becomes agreed.
Why the approval line and date matter
An unsigned timesheet is a claim, not an agreed figure. The approval line turns the worker’s entry into something the manager has seen and accepted, and the date shows when that acceptance happened, which is the moment the hours become the basis for pay.
Without both a signature and a date, a later query about overtime or a missing day has no clear point at which the parties agreed. The manager’s line is kept separate from the worker’s so the two roles are distinct on the page, and so a single sheet shows who claimed and who approved.
Printing a weekly sheet
A timesheet is commonly printed as a pair and filed, so the copy must stay in register; what follows applies to the sheet in front of you, and the printing guide has the broader A4, Letter and scaling advice.
- Pick the paper size that matches the selector at the top of the sheet. If the two are not the same, the driver rescales the page and the approval line can move onto a second sheet.
- Set scale to 100 percent. Fit to page squeezes the columns, and a timesheet whose day labels no longer sit over their boxes is hard to read at approval time.
- Switch the browser’s headers and footers off. The print engine otherwise stamps the date and the web address along the foot, straight across the signature lines.
- For two signed copies, print the sheet twice and hand one to each party, or print once and photocopy the signed original; either way keep scale at 100 percent so the columns line up with any scanned version.
A timesheet printed at the wrong size can split a week across two pages, which is exactly when a day goes missing from the record.
Where this sheet stops
- No clock. The times are typed by hand; there is no capture of when the sheet was actually filled in or amended.
- No project-code enforcement. Any cost-centre or job-code text is free text and is not checked against a list.
- No payroll integration. The hours never leave the browser and are not sent to any system.
- No tamper evidence. A printed and scanned sheet can be edited after signing; there is no verification of the contents.
- No automatic sum. The hours column is filled in by hand from the times above; this sheet does not add the column for you.
Related pages
- Invoice template — where the hours on this sheet may end up as a billed amount.
- Receipt template — the short proof that a payment was made.
- Purchase order template — the buyer’s order that may have triggered the work.
- Print at the right size — A4, Letter, scaling and the PDF steps for a clean copy.
- Paper templates — blank sheets when a second physical copy is needed.
- Printer margin guide — how much of the sheet a given printer refuses to print on.