Rows add up as you type, the tax rate is yours to set, and the totals are recomputed from the figures in the table rather than from a hidden formula. The sheet is drawn in this browser tab; there is no server side to this page, so an invoice cannot be transmitted anywhere even accidentally.
Not tax or legal advice. The tax line is a multiplier over the numbers you enter. Check the rate, the currency and the required wording against the rules where you trade. Nothing is uploaded — no account, no server copy.
Invoice
| Invoice number | INV-20260917-01 |
|---|---|
| Issue date | — |
| Due date | — (30 days) |
| Billed to | Ridgeline Distribution Accounts payable, 4 Mill Road, Springfield |
|---|---|
| Reference | Purchase order 8841 |
Line items
| Description | Qty | Unit price | Amount | |
|---|---|---|---|---|
| Oak shelf units, made to drawing 4B | 0.00 | |||
| Delivery and fitting, half day | 0.00 |
Notes
Payment within 30 days of the issue date. Quote the invoice number on the transfer. Interest may be charged on overdue balances where the law allows it.
Late-payment terms differ by jurisdiction. Replace this paragraph with terms you can actually enforce where you trade.
Example content only. Printing this sheet is not a tax filing and not a legal opinion, and the page cannot take or record a payment. Confirm the fields, rates and wording that apply to your trade with your own adviser.
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The fields an invoice usually has to carry
Rules differ by country, but the field list converges far more than it diverges. The sheet above is built from this list, and every field on it is editable.
| Field | Usually required | Where it sits on this sheet |
|---|---|---|
| The word invoice | Yes, and only on the final document — not on a draft | Heading |
| A unique invoice number | Yes, and usually sequential | Meta table |
| Issue date | Yes | Meta table |
| Supply or delivery date, when it differs from the issue date | Often | Add a row to the meta table |
| Seller name, address and tax reference | Yes | Header block |
| Buyer name and address | Yes | Meta table |
| Description of each item or service | Yes | Line items |
| Quantity or hours, unit price, line amount | Yes | Line items |
| Rate and amount of tax, or a statement of why none applies | Yes, where tax applies | Totals block |
| Total payable | Yes | Totals block |
| Payment terms and due date | Strongly advised | Meta table and notes |
Two fields deserve a warning rather than a row in a table. The tax statement has to match the treatment of the specific supply, not the seller’s general habit — a zero-rated export and an exempt domestic supply both end up as a zero in the tax line but mean different things. And the buyer’s tax reference, where the reverse charge applies, changes who accounts for the tax; printing the wrong one puts the liability in the wrong place.
How the arithmetic on this sheet works
The totals block is worth reading once so you can check it by hand rather than trust it.
- Each line amount is quantity × unit price, shown rounded to two decimals. The multiplication uses the full value of both fields, so a quantity of 2.5 and a price of 10.33 gives 25.825 and displays 25.83.
- The subtotal adds those amounts using the same full values and rounds once at the end. That is why the printed line amounts can appear to be a cent apart from the printed subtotal when several lines have awkward fractions.
- Tax is subtotal × the rate you typed. The rate accepts decimals, so 7.5 works.
- The total is subtotal + tax.
If you need tax applied per line — different rates on different items, or rounding per line as some jurisdictions require — put the tax rows in the table instead, or set the rate to zero and add tax as a line. Both are honest ways to reach a figure you can defend; the automatic block is simply the common case.
Print settings and the PDF
| Setting | Choose | Why |
|---|---|---|
| Paper size | The size selected on the sheet | An invoice issued in one format and printed in another invites a query about which copy is authoritative |
| Scale | 100 %, or Actual size | Anything that “fits to page” will move the totals column, sometimes onto a line of its own |
| Headers and footers | Off | A browser footer puts the date and the page address into the space the notes belong in |
| Margins | Default, or None if the driver insists | The sheet’s own 16 mm inner margin is what the totals column is aligned to |
| Background graphics | Off unless shading was added to the table | Keeps a plain invoice cheap to print and easy to scan |
The totals block sits in a fixed-width column on the right of the sheet, sized in millimetres. It does not reflow when the paper size changes, because a total that jumps to a different place between A4 and Letter is the kind of detail that gets an invoice queried.
Where this sheet stops
- No numbering discipline. Consecutive numbering without gaps is a bookkeeping obligation, not a layout feature. If that obligation applies to you, keep the register elsewhere and copy the next number in.
- No tax determination. The rate is a number you type. Nothing here knows whether a supply is standard-rated, reduced, zero-rated or outside the scope of tax.
- No payment, no tracking, no reminder. There is no system behind this page: no sent status, no paid status, no chasing.
- No rounding rules. Two-decimal rounding is applied for display. Jurisdictions that require rounding per line, or at a different precision, need the figures adjusted by hand.
- No archive. The only copies are the printout, the PDF you saved, and a draft in this browser’s storage. Clear that draft before handing the machine to someone else.
Related pages
- Quote template — the same figures, before the work is agreed rather than after.
- Receipt template — the short document that proves a payment happened.
- Purchase order template — the same table with an order’s fields instead of an invoice’s.
- Letterhead template — a reusable header block for documents that are not invoices.
- Timesheet template — where the quantity column comes from when the line is hours.
- Print at the right size — scaling and PDF.