The sheet opens already filled with an example letter so the spacing and structure are visible at once. Any line can be clicked and overwritten, and the sheet that prints is the sheet on screen — no entry here is passed to a server.
Stays in this browser. No account, no email, no upload. The sheet below is edited locally and printed through your own browser dialog. Checked against A4 and US Letter.
—
Dear Hiring Committee,
I am writing to apply for the position of junior project coordinator advertised on your website. My background in scheduling small construction projects and my familiarity with the materials you work with make me a close fit for the role as you have described it.
In my current role I coordinate three to four concurrent fit-out jobs, prepare the weekly site report, and keep the subcontractor schedule in one shared view. I have learned to spot a slipping deadline two weeks before it breaks, which is the part of the work I most enjoy and the part I would bring to your studio.
The enclosed resume sets out the detail of those roles and the qualifications behind them. I would welcome the chance to discuss how the first ninety days might look, and I am available for an interview at your convenience.
Sincerely,
Signature
Example content only. Replace every line with your own. No advice is offered here about what to write in a letter — only about how the letter prints.
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How a letter is laid out on the sheet
A cover letter and a resume occupy the same kind of sheet but are built from opposite instincts. A resume is a fact base, packed from top to bottom and scanned for matches. A letter is continuous prose, read in sequence, and its credibility rests as much on rhythm as on content. That difference appears first in the geometry.
The clearest choice is block format against indented format. In block format every line begins at the left margin, including the date, the address and each paragraph. Block format is the default that most printers and word processors produce, and it is the style carried by this sheet. Indented format, by contrast, pushes the date and the closing to the right and indents the first line of every paragraph. On engraved stationery indented format looks formal; on a plain printed page it looks awkward, which is why this sheet does not indent.
The date is the other movable element. British convention often places the date on the right, above the recipient block. American convention often places it on the left, below the sender and above the recipient. On this sheet the date sits left, in the position that matches block format, and it is editable if another convention is preferred. None of these choices alter how the letter prints; they alter how it is read.
What belongs in the three paragraphs
A one-page letter usually holds three body paragraphs between the salutation and the closing. The table maps each paragraph to the job it does. The shape is a matter of structure, and the page offers no view on the argument placed inside it.
| Paragraph | Its job | What does not belong |
|---|---|---|
| First | Name the role and the connection to it in one or two sentences | A full life story, or a line-by-line restatement of the resume |
| Second | Give the specific experience that fits, with measured outcomes | Vague praise of the employer, or claims the reader cannot check |
| Third | Point to the enclosed resume and propose the next step | Demands, apologies for applying, or a repeat of the closing |
The salutation and the closing sit outside that table. The salutation opens the letter and the closing ends it; both are short and both are editable. The signature line beneath the closing is left blank on the sheet so a handwritten name can be added after printing, which is the common practice for a posted letter.
Print controls that keep a letter on one page
A letter is read by the recipient on a single sheet. Four controls in the browser print dialog decide whether it stays there; the two that matter most for a letter are scale and the browser footers.
| Control | Setting for a letter | What goes wrong on a letter specifically |
|---|---|---|
| Scale | 100 percent, never fit-to-page | Fit-to-page trims a few millimetres and pushes the closing onto a second page, which reads as the writer ran out of room |
| Headers and footers | Off | The browser stamps the print date and the file path across the foot of the page, over the signature |
| Paper size | The same as the selector above | A letter composed for Letter and printed on A4 loses the right edge of the address block |
| Margins | Default or None | The sheet carries its own inner margin; a second printer margin doubles up and steals the last column of text |
The printing guide page carries the A4 and Letter measurements and the scaling rule in full. For a letter the short version is enough: hold scale at 100 percent and turn headers off, and the closing stays where it belongs. The sheet keeps every mark inside a 16 mm frame so an ordinary home printer with a 6 mm non-printable edge never clips the text.
When a letter runs onto a second page
A letter that spills onto a second page by two or three lines is the most common failure, and it is almost always fixed without cutting content.
| What you see | What it usually is | What to do |
|---|---|---|
| A second page with two or three lines | Fit-to-page scaling, or a printer margin added on top of the sheet margin | Set scale to 100 percent, set dialog margins to None, print again |
| The right edge is cut off | The page was composed for Letter and printed on A4, or the reverse | Match the paper size in both places, then re-check the count |
| Everything looks slightly smaller than the preview | The driver applied a scale to fit the non-printable area | Look for Scale, Shrink to printable area or Fit and set it manually |
| The date is missing on the printout | Headers and footers left on, pushing content down | Turn headers and footers off and reprint |
The count under the toolbar reports how many sheets the current text needs at the chosen paper size, so a stray second page is caught before paper is used.
Filling the sheet in order
- Replace the sender block. Name, address and contact line. A printed letter carries no hyperlink, so the email and phone must survive as plain characters.
- Fix the date if needed. The line fills with today’s date automatically; click it to date the letter for posting instead.
- Overwrite the three paragraphs. Keep the shape from the table above; the words are the writer’s own.
- Check the length against the count. One page is the target for a posted letter; the sheet count changes as the text is edited.
- Print one copy before sending. The reader’s own printer, 100 percent scale, the same paper size as the selector.
Limits of this sheet
- It does not tell the reader what to claim, how long a letter should run, or which words an employer screens for. Those are judgement calls about a job and a market, not about paper.
- It does not supply a salutation database or guess the correct greeting. Where the recipient is unknown, the salutation is left for the writer to decide and type.
- It does not look up or validate any address. Whatever is typed into the sender and recipient blocks is printed exactly as written.
- It does not check spelling beyond what the browser itself offers through its own controls.
- It does not send the letter anywhere. The only output is the printout, the saved PDF, and a draft held in this browser’s own storage.
Related pages
- Resume template — the document this letter usually travels with, laid out on the same sheet geometry.
- Letterhead template — when you want the name and contact block to sit at the top of every page.
- CV vs resume — what actually differs between the two documents in the markets that use the terms separately.
- Printer margin guide — how much of the sheet a given printer refuses to print on, and how to measure it.
- Print at the right size — A4, Letter, scaling and PDF.
- Meeting agenda template — the other document people print on the morning they need it.